MILOŠ KARADAGLIĆ FOUNDATION PRIVACY & COOKIES POLICY
Effective Date: 27 July 2023
The Miloš Karadaglić Foundation (“Foundation,” “we,” “us” or “our”) is committed to the lawful, fair, and transparent collection and use of personal data. This policy is intended to help you understand how we collect and use your personal data when you access our website (milos-foundation.org), as well as how we share, store, and protect that data. If at any time you have questions about this policy, please let us know by contacting us at the information listed below in the section titled, “How to contact us.” We refer to these products and services collectively as the “Services.”
We may update this policy and any supplemental privacy policies to reflect changes in our practices and applicable law. We will post a policy of any material updates on our website.
PLEASE READ THIS PRIVACY POLICY CAREFULLY TO UNDERSTAND HOW WE HANDLE YOUR INFORMATION. IF YOU DO NOT AGREE TO THIS PRIVACY POLICY, PLEASE DO NOT USE THE SERVICES.
When this policy applies
Our sites
This policy applies to personal data we collect, including through this website, other Foundation registration, electronic forms, surveys, , and any other channel or mobile feature that we operate (collectively, “our sites”). In these instances, the Foundation is the controller responsible for your personal data.
Supplemental privacy policies
This policy may be supplemented by a supplemental privacy policy applicable to a particular interaction with us, which may be either embedded in this policy or made available to you separately. We will tell you when a supplemental privacy policy applies.
Links to third-party sites
This policy does not apply to any third-party sites that may link to, or be accessible from, our sites. We are not responsible for any of the content, features, functionality, or privacy practices of other linked sites or services. The data collection and use practices of any linked third-party site will be governed by that third party’s applicable privacy policy, statement, or policy, and its terms of use. We encourage you to read them.
What data we collect about you
Data you provide about yourself
We collect your personal data when you voluntarily provide it to us. For example, you may give us: your email address if you choose to receive newsletters, updates, or other information from us; your contact information, and any other personal data you choose to include, if you email us; and any personal data contained in, or included with, any proposal documents, feedback, comments, photos, videos, or other information you submit to us.
It is always your choice whether to provide this personal data. However, some personal data must be provided to participate in certain programs, activities, or events (such as to sign up for a newsletter, apply for a job, or register to participate in one of our events), so the decision not to provide information might limit or eliminate such functions of our sites or your ability to participate in such programs, activities, or events. Please do not disclose more personal data than is requested.
Personal data you provide about others
Do not provide personal data about others unless you are authorized or required to do so by contract or applicable law. You may provide personal data on behalf of another person if you have provided them with a copy of this policy and any applicable supplemental privacy policy, and obtained their explicit consent. We may ask you to provide evidence of that policy and consent.
Data we receive from third parties and other sources
We may receive personal data about you from other sources, including your company/organization, professional references, publicly-available sources, third-party analytics providers, and other third parties. For example, we may receive your personal data if: someone at your company/organization designates you as a contact person for that company/organization or includes information about you in proposal documents; another visitor includes it in any feedback, comments, photos, videos, or other information submitted to us; or one of our employees or service providers provides or a third party acting on apparent authority provides it to us when registering you to access our sites, apply for a job, or participate in one of our events.
Payment Processors
If you make a donation using the information available on the sites, the transaction may be handled by third parties responsible for processing your transaction (“Payment Processors”). Please be aware that Payment Processors have their own privacy policies and those terms will apply to you regarding how that Payment Processor handles your personal data. Depending on your donation, you may be re-directed to a third-party site for payment. Please be sure to review any linked policies provided during payment processing as they will apply to you.
Interest-based advertising
We may use third-party service providers to serve our advertisements across the Internet. These companies may use tracking technologies to collect information about your visits to our sites and other websites and your interaction with our advertising and other communications. Some advertisements may be personalized, meaning that they are intended to be relevant to you based on information collected about your visits to our sites and elsewhere over time. Other companies may also use such technology to advertise on our sites.
Data we collect automatically, including cookies, pixels, and similar technologies
We may collect some personal data automatically. For example, when you visit our sites, we may collect your Internet Protocol (“IP”) address, Internet service provider (“ISP”) information, and browser type and language. We also may use cookies, pixels, and similar technologies to collect data about your interaction with our sites, including, for example, referring webpage, pages visited on our sites, and crash data. Cookies are small text files that are placed on your computer or mobile device when you visit a site, that enables us to: (i) recognize your computer; (ii) store your preferences and settings; (iii) understand the web pages of the Services you have visited; (iv) enhance your user experience by delivering and measuring the effectiveness of content and advertising tailored to your interests; (v) perform searches and analytics; and (vi) assist with security and administrative functions. In addition, we may link the information we collect automatically or the information from any cookie or pixel with the information you provide in other contexts on our sites (newsletters, etc.) to personalize, connect and streamline your experience when visiting our sites. For example, this may include connecting your use of our site from your desktop, mobile, or other device.
Please note that you can change your settings to notify you when a cookie is being set or updated, or to block cookies altogether. Please consult the “Help” section of your browser for more information (e.g., Internet Explorer; Google Chrome; Mozilla Firefox; or Apple Safari). Please note that by blocking, disabling, or managing any or all cookies, you may not have access to certain features or offerings of the Services.
Online analytics
We may use third-party web analytics services (such as those of Google Analytics) on our Services to collect and analyze usage information through cookies and similar tools; engage in auditing, research, or reporting; assist with fraud prevention; and provide certain features to you. To prevent Google Analytics from using your information for analytics, you may install the Google Analytics Opt-out Browser Add-on by clicking here. If you receive email from us, we may use certain analytics tools, such as clear GIFs to capture data such as when you open our message or click on any links or banners our email contains. This data allows us to gauge the effectiveness of our communications and marketing campaigns.
Do Not Track (“DNT”) is a privacy preference that users can set in certain web browsers. We are committed to providing you with meaningful choices about the information collected on our website for third party purposes, and that is why we provide the variety of opt-out mechanisms listed above. However, we do not currently recognize or respond to browser-initiated DNT signals.
Special categories of data
We will not intentionally collect any “special categories of data” under the EU General Data Protection Regulation (GDPR) without your explicit consent for one or more specified purposes or as otherwise permitted or required by applicable law. Special categories of data include personal data (a) revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership; or (b) concerning health or data concerning a natural person’s sex life or sexual orientation.
Minors
Our sites are not intended for minors (individuals under the age of 13, or equivalent minimum age depending on jurisdiction), and we do not knowingly collect personal data from minors. If you become aware of any personal data we have collected from a minor, please contact us. If we learn that we have collected personal data from a minor, we will take steps to delete the data without policy as soon as possible.
How we use your data
Purposes
We may use your personal data to: send you information that you have expressly chosen to receive [with your consent]; review and respond to proposal documents, feedback, comments, photos, videos, or other information you submit to us [for our legitimate interests and/or to perform a contract with you]; administer and inform our program strategies and charitable activities [for our legitimate interests]; administer, safeguard, and improve our sites, systems, facilities, events, and other business operations [for our legitimate interests]; protect our rights and the safety of others [for our legitimate interests]; contribute to our archive of information in the public interest [for our legitimate interests]; and/or comply with applicable law, court order, subpoena, or legal process served on us [to comply with legal obligations].
Additional purposes
Additional purposes for using your personal data may be described in a supplemental privacy policy.
When we share your data
Employees, agents, affiliates, service providers, and partners
We may share your personal data with our employees, agents, and affiliates who have a business need to know, our services providers (including contingent workers, consultants, contractors, vendors, and out-sourced service providers) to process it for us based on our instructions and for no other purpose, and with partners that are collaborating with us to fund projects or host events. We do not share your personal data with any third party (including our service providers) for marketing purposes unless you have provided consent for us to do so. If you believe personal data you provided to us is being misused by a third party, please contact us right away.
Law enforcement
We may share your personal data with law enforcement, other government agencies or authorities, or third parties as required by applicable law, court order, subpoena, or legal process served on us.
How we store and protect your data
Storage and transfers
Your personal data may be stored in Montenegro where we or our service providers have facilities. We will comply with applicable laws regarding the storage and transfer of personal data in the jurisdiction where your personal data may be collected or provided.
Storage period
We will store your personal data until it is no longer needed to fulfill the purpose(s) for which it was collected or as otherwise required or permitted by law. After such time, we will either delete or anonymize your personal data or, if this is not possible, we will securely store your personal data and isolate it from any further use until deletion is possible. We may dispose of any data in our discretion without notice, subject to applicable law. Please contact us if you would like more details regarding our retention periods for different categories of personal data.
Protection
As the transmission of data via the internet is not completely secure, we cannot guarantee the security of your information transmitted to our sites and any such transmission is at your own risk. However, we maintain appropriate technical and organizational measures, including performing regular self-assessments, to prevent unauthorized disclosure of, or access to, personal data. We limit access to personal data and require that employees authorized to access personal data maintain the confidentiality of that data. We hold our service providers to at least the same data privacy and security standards to which we hold ourselves.
How you can access and control your data; your rights
To the extent provided by applicable laws, you may have the right to obtain confirmation that we hold personal data about you; to access, correct, or delete your personal data; to withdraw any consent you previously provided to us; to object to or restrict our processing of your personal data in any other context; to deactivate, block, anonymize, or delete personal data as appropriate; or to request and receive a copy of the personal data you have provided us and to transmit this data to a third party. To exercise any of these rights that you are not able to do directly, please contact us.
Newsletters, auto-generated emails, and updates from us often include links to access, correct, or delete your personal data and to manage any subscriptions directly. If you do not wish to receive promotional communications from us, you can opt-out by following the instructions contained in the messages you receive.
Changes to our Privacy & Cookies Policy
We reserve the right to amend this Privacy & Cookies Policy at any time to reflect changes in the law, our data collection and use practices, the features of our Services, or advances in technology. We will make the revised Privacy Policy, so you should review it periodically. You can know if the Privacy Policy has changed since the last time you reviewed it by checking the “Effective Date” included at the beginning of the document. If we make a material change to the Policy, you will be provided with appropriate notice in accordance with legal requirements. By continuing to use the Services, you are confirming that you have read and understood the latest version of this Privacy Policy.
How to contact us
Please feel free to contact us if you have any questions about the Miloš Karadaglić Foundation’s Privacy Policy or the information practices of the Services. You can reach us via e-mail or by mail at Miloš Karadaglić Foundation, Museum of Maritime Heritage, Porto Montenegro, 85320 Tivat, Montenegro, [email protected].
MILOŠ KARADAGLIĆ FOUNDATION SUPPLEMENTAL PRIVACY POLICY FOR EVENT PARTICIPANTS
This policy supplements our Privacy & Cookies Policy and describes how we collect, use, and share additional personal data when you participate in a foundation event (whether as an attendee, guest, or speaker), and how to access and control this additional data. Please let us know if you have any questions about this supplemental policy.
What additional data we collect about event participants
Event registration
When you register to participate in a Foundation event, we will ask you to provide your name, company/organization, professional title, email address, phone number, and any dietary or disability-based accommodation needs. In addition, if you participate as a presenter, panelist, or facilitator at the event, we may collect your photograph and presentation materials. We may also collect feedback and evaluations about you as a presenter, panelist, or facilitator. We may also collect other optional information. We will indicate on the event registration materials which data is required. Please contact us if you have any questions about why certain data is required.
Travel/hotel bookings, ground transportation, and expense reimbursement
For some events and participants, we may offer to book your travel/hotel, arrange ground transportation, or reimburse certain out-of-pocket expenses. If so, we may ask you to provide your full name, gender, date of birth, home airport, special meal needs, and any other travel-related information. If booking international travel, we may ask you to provide your passport number, passport expiration date, and passport country of issuance. If arranging ground transportation, we may ask you to provide your flight arrival/departure information and mobile phone number. If reimbursing expenses, we may ask you to provide your bank account number and other personal data required to transfer funds to you.
Event photography and audio video recordings
We frequently take photos and record audio and/or video in public areas of our events. If so, we may make and store photographs containing your likeness and recordings of your voice and likeness. We may associate your image and the sound of your voice with your name if you are identified during the recording or identify yourself by name.
How we use this additional data
Event registration
We may use this information to register you to attend the event [with your consent]; send emails to you (and your assistant if one is indicated) to confirm your registration and provide you with updates regarding the event [with your consent]; print your physical badge at the event [for our legitimate interests]; track and administer dietary and physical accommodation requests [with your consent]; review and potentially share your photo, materials, and other information you have authorized us to share with other event participants [with your consent and for our legitimate interests]; send you reports, materials, and updates [with your consent]; contact you about future events [with your consent]; review and respond to feedback, comments, photos, videos, or other information you submit via registration forms or post-event surveys [for our legitimate interests]; administer, safeguard, and improve our event operations [for our legitimate interests].
Travel/hotel bookings, ground transportation, and expense reimbursement
We may use this information to assist you with travel/hotel bookings, arrange ground transportation, and reimburse certain out-of-pocket expenses [with your consent].
Event photography and audio or video recordings
We may use, edit, copy, exhibit, publish, or distribute photos and audio or video recording for any charitable purpose relating to the event itself or foundation events in general [for our legitimate interests].
When we share this additional data
Event service providers and partners
We may share your personal data with event service providers, and event partners as needed to provide you with information and services associated with the event.
Travel/hotel bookings and ground transportation service providers
If you ask us to book your travel/hotel, we may share your personal data with a travel service provider to arrange travel/hotel accommodations.
As a part of booking your travel/hotel, we or our service providers may share your personal data with airlines, hotels, and ground transportation companies for that purpose. When we do, neither we nor our service providers will have direct control over that personal data, and the airline, hotel, or ground transportation company may use your personal data in accordance with its privacy policies.
Expense reimbursement service provider
If you request expense reimbursement, we may use your personal to process your request.
How long we keep this additional data
We store personal data of all event participants in accordance with the Privacy & Cookies Policy. If you participate in one of our events, we will retain your registration, travel or other event information for as long as necessary to produce the event, book or travel, reimburse expenses and/or otherwise achieve our charitable goals.
How you can access and control this additional data
If you wish to access or correct other personal data, or object to our data processing, please contact us. Please note that neither changes to, or deletion of, such personal data will alter personal data already relied upon or no longer in our control.
How to contact us
Please feel free to contact us if you have any questions about the Miloš Karadaglić Foundation’s Privacy Policy or the information practices of the Services. You can reach us via e-mail or by mail at Miloš Karadaglić Foundation, Museum of Maritime Heritage, Porto Montenegro, 85320 Tivat, Montenegro, [email protected].
MILOŠ KARADAGLIĆ FOUNDATION SUPPLEMENTAL PRIVACY POLICY FOR JOB APPLICANTS
This policy supplements our Privacy & Cookies Policy and describes how we collect, use, share, and retain additional personal data when you participate in our job application process, and how you can access and control this additional data. Please let us know if you have any questions about this supplemental policy.
What additional data we collect about job applicants
Data you provide about yourself
When you participate in our job application process, we will ask you to provide personal data such as: your name, email address, mailing address, and telephone number; your resume/CV, work experience, educational history, and skills; links to any relevant websites or your LinkedIn profile; whether you are legally authorized to work in the country in which the position you have applied for is located; whether you will require sponsorship to obtain legal authorization to work in a particular country; whether you are 18 years or older; and whether you are currently working for a grantee of ours.
Before uploading a resume, please remove any sensitive personal data such as government-issued ID numbers, financial information, photos, dates of birth, etc. We do not require or wish to receive sensitive personal data in a resume.
Data we receive from other sources
We may receive personal data about you from other sources, your references, prior employers, a person or company/organization authorized by you to submit an application on your behalf, and/or publicly-available sources.
How we use this additional data
General
In addition to the uses specified under the Privacy & Cookies Policy, we may use personal data we collect in this context to: identify and contact applicants [for our legitimate interests]; evaluate applicants and make hiring decisions [for our legitimate interests]; match applicants to other career opportunities within the Foundation [for our legitimate interests]; prepare applicants for employment if a job has been offered and accepted [for our legitimate interests and/or to perform a contract with you]; keep records related to our hiring practices [for our legitimate interests and/or to comply with legal obligations]; comply with applicable employment-related laws [to comply with legal obligations]. If you are hired as a Foundation employee, this information may be used for additional employment and business purposes subject to any internal privacy policies and notices [for our legitimate interests and/or to perform a contract with you].
When we share this additional data
We may share your personal data with service providers (including recruiters, and other third parties) that assist us with recruiting, application, and employment processes and our affiliates and other third parties with whom you might work if you are offered and accept the job.
How long we keep this additional data
We store personal data of all applicants in accordance with the Privacy & Cookies Policy. If you accept a job with us, we may retain your application and any other information we relied on during the application process as part of your employee file. Please note that we have the right to delete accounts and application information at any time, so you may want to retain copies of any information, including resumes/CVs, you provide to us during the application process.
How you can access and control this additional data
You may update your contact information anytime by going directly to your account. If you wish to access or correct other personal data, or object to our data processing, please contact us. Please note that neither changes to, or deletion of, such personal data will alter personal data already relied upon or no longer in our control.
How to contact us
Please feel free to contact us if you have any questions about the Miloš Karadaglić Foundation’s Privacy Policy or the information practices of the Services. You can reach us via e-mail or by mail at Miloš Karadaglić Foundation, Museum of Maritime Heritage, Porto Montenegro, 85320 Tivat, Montenegro, [email protected].